New Employee Expense Submitted
Send your crew a link. They snap a receipt, pick the project, done. AI extracts vendor, amount, and date automatically. You get notified instantly. Job costs update in real-time. Accounting on autopilot.
Try Mobile Expense LinkStop creating user accounts for every worker. Stop resetting forgotten passwords. Stop training people on software. Just send them a secure link, and they can submit expenses in under 30 seconds. That's it.
Whether it's a company card purchase or an employee paying out of pocket, we've got you covered with dedicated workflows for each.
For purchases made with company cards or accounts. Track materials, supplies, equipment rentals, and subcontractor costs.
For out-of-pocket purchases that need reimbursement. Employees submit, you review, approve, and track what's owed.
The fastest expense tracking you've ever used. No apps to install. No training required.
Text or email the expense link to anyone who needs to log costs. Each link is unique to your business. Bookmark it, add it to your crew's phones, or post it in the break room.
Employee takes a photo of the receipt right from their phone. No app needed - it opens in any browser. AI immediately starts extracting vendor name, date, amount, and payment method.
A dropdown shows all your active projects. Employee selects which job this expense belongs to. Pick a category. Add a note if needed. Hit submit.
Instant alert on your dashboard and optional email notification. See who submitted what, for which project, right when it happens. Approve employee expenses or let company expenses flow through automatically.
Stop typing. Our AI extracts the data from any receipt photo automatically.
Snap a photo of any receipt - crumpled, faded, handwritten, doesn't matter. Our AI reads it and fills in the details. Just verify and submit. Most expenses are logged in under 15 seconds.
Know the moment an expense is submitted. No more end-of-week receipt dumps.
Traditional expense tracking takes forever. This doesn't.
Average time to log an expense with receipt photo and project link
Employees never need to create an account or remember a password
Works on any phone, any browser. No app to install or update
From the job site to the supply house, expense tracking that fits your day.
Employee grabs materials at the supply house, snaps the receipt in the parking lot, links to the job. You see it before they're back on site.
Track gas receipts and link them to specific jobs. Know exactly what fuel costs are eating into each project's margin.
Employee buys a specialty tool for a job. Quick photo, assign to project, submit for reimbursement. Done before lunch.
Pay a day laborer or sub in cash? Log it immediately with a note. Keep your job costing accurate even for informal expenses.
Buying lunch for the crew on a long day? Log it, categorize it, link it. Track those soft costs that add up fast.
Rush delivery charge? Dump fee? Equipment rental? Any incidental expense gets captured and linked in seconds.
Give your crew the fastest way to log job costs. No training. No accounts. No excuses for missing receipts.
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